Treasurer Forms

 

Please contact AHJS PTO Treasurer, Kristin Stanley. with any questions. 

 

To submit an online reimbursement, please visit our

Online Reimbursement Form

 

Printable Forms

AHJS PTO Checks Form 

 

AHJS PTO Deposit Form

 

Sales Tax Exemption Certification

 

Printable Reimbursement Form

(will require submission in person to the PTO Treasurer)

 

 

How to Use These Forms:

 

Online Reimbursement Form: To be used for reimbursement on expenses. The PTO does not reimburse for taxes. To ensure you aren't charged for taxes, print a copy of the Sales and Use Tax Exemption Certificate and submit it to the vendor. All​​ reimbursement ​​forms​ ​must ​​be ​​accompanied​ ​by ​​the​ sales receipts. These can be scanned in and sent electronically to the AHJS PTO Treasurer, Kristin Stanley at ahjstreasurer@gmail.com.

 

 

**If​ ​you​ ​have​ ​a​ ​large​ ​invoice​ ​for​ ​a​ ​standard​ ​AHJS​ ​project​ ​such​ ​as​ ​Mule​ ​Market,​ ​Parent-Teacher Party,​ ​Springfest,​ ​etc., the PTO Treasurer can​ ​pay​ ​the​ ​invoice​ ​directly. Remind​ ​the​ ​vendor​ ​that​ ​we​ ​are​ ​tax-exempt.​

 

AHJS PTO Deposit​ ​Form​:  Must be printed and ​turned​ ​in with​ ​the PTO ​Reimbursement​ ​Form​ when​ ​​deposit​ing ​funds​ ​or​ requesting ​reimbursements for​ ​expenses.​ ​​ ​These​ ​forms​ ​are​ ​a​ ​necessary​ ​part​ ​of​ ​our​ ​record​ ​keeping​.  Please follow all directions on the forms.

 

AHJS PTO Check Form​: To be used to deposit checks collected on behalf of the AHJS PTO. 
All​ ​checks​ ​must​ ​be​ ​listed​ ​separately​ ​for​ ​each​ ​deposit,​ ​including​ ​name,​ ​check​ ​number​ ​and amount.
If​ ​you​ ​have​ ​a​ ​large​ ​deposit​ ​involving​ ​many​ ​checks,​ ​you may email an​ ​Excel​ ​spreadsheet​ ​or​ ​Google Sheets​ ​file​ ​of​ ​the​ ​checks to the PTO Treasurer, Kristin Stanley, at ahjstreasurer@gmail.com. Include​ ​the​ ​deposit​ ​form​ ​with​ ​the​ ​spreadsheet.  FYI - cash​ ​can​ ​be​ ​combined​ ​into​ ​one​ ​lump​ ​sum.  Deposits should be delivered to the AHJS PTO Treasurer, Amanda Sykes - see instructions on the deposit form.

 

Tax Exemption Certificate: The AHJS PTO ​cannot​ ​reimburse​ ​for​ ​sales​ ​tax​ ​​as​ ​we​ ​are​ ​a​ ​tax-exempt​ ​organization. When​ ​you​ ​are​ ​purchasing​ ​something​ ​for​ ​the​ ​AHJS​ ​PTO,​ ​you​ ​may​ ​present​ ​the​ ​retailer​ ​with our​ ​tax-exempt​ ​certificate. If​ ​you​ ​pay​ ​sales​ ​tax,​ ​you​ ​will​ ​not​ ​be​ ​reimbursed,​ ​so​ ​please​ ​remember​ ​to​ ​have​ ​this​ ​certificate​ ​with you.​ ​​  

 

 

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